Connect SAP and Outlook

Connecting SAP and Outlook could enable a company to synchronize calendar events, contacts, and task information between the two platforms. This could support better coordination of schedules, improve visibility of business activities, and reduce manual data entry. Integration could also help ensure that relevant business information is accessible from both systems.

You can build this integration on the System2System platform. We design the connection between SAP and Outlook around the way you work — not as an off-the-shelf connector, but to fit your systems.

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Why connect SAP and Outlook?

A company that uses both SAP and Outlook could benefit from connecting these systems to exchange data, as this could help ensure that business information is consistent and up to date across platforms. Without such a connection, employees might have to enter the same data in both systems, which increases the risk of errors and wasted effort. When data is not synchronized, records could drift apart, leading to situations where teams rely on outdated or conflicting information. This could negatively impact decision making, customer communications, and operational efficiency. For example, connecting SAP and Outlook could allow for the exchange of contact details, calendar events, and task assignments, helping staff coordinate activities and access relevant information without switching between systems or duplicating work. The specific types of data that could be exchanged depend on the capabilities each system makes available through its API, and what is technically and operationally feasible for the business in question.

How System2System builds an integration

Connectors

We connect to each system through the interface it offers — an API, a database, a file exchange or a webhook — and handle authentication, rate limits and retries.

Mapping

Fields rarely line up one to one. We map and transform the data so both systems receive it in the shape they expect.

Workflow

We define what triggers an exchange, in which direction data flows and which system takes precedence when the two disagree.

Monitoring

Every exchange is logged. Failures are flagged and can be replayed, so nothing disappears without anyone noticing.

What can actually be exchanged?

That depends on what SAP and Outlook make available through their APIs, on the licences and modules in use, and on the version each system runs. Which records are synchronised, in which direction and how often, is something we determine together before any work starts.

We are happy to look at your specific situation and tell you what is feasible — including when the answer is that it is not.